Purchasing a Photocopier for Your Small Business

Printing is a common way to reproduce documents. Printing uses ink and toner to transfer text or images from a computer onto paper. The quality of printed documents is largely dependent on the quality of the printer used to produce them. For example, some printers use more expensive inks that allow for sharper images than others. There are several types of printers:

Inkjet printers use tiny nozzles that spray ink onto the page in patterns that form words and images. Inkjet printers have low startup costs because they do not require any special equipment other than paper and ink cartridges. However, these types of printers tend to be expensive to use because they are prone to clogging and require frequent cartridge changes.

Laser printers use static electricity and toner particles to form images on a drum, which is then transferred onto the paper using heat. Laser printers have higher startup costs than inkjet printers because they require a laser drum and toner cartridges, but they are less expensive to use over time because the cartridges last longer than those used by inkjet printers.

Purchasing a photocopier is a necessary expense for nearly any small business. The costs of photocopiers are not always apparent at first, however. In addition to the initial cost of the machine, there are maintenance costs, cartridges and toner to take into account.

There are also paper costs, which can be substantial depending on how much your business prints and copies.

To get the best deal on a photocopier, you’ll need to do some research. Here are some tips:

Consider leasing: Leasing a copier can be more cost effective than purchasing one outright if you don’t need it year-round. You can lease one for as little as three months and have it picked up after that time. The big downside is that you don’t own the copier, so any revenue you keep from the lessor in exchange for advertising or other considerations must be reported as income on your taxes.

Shop around for supplies: The cost of toner or ink cartridges varies widely from supplier to supplier, so you may want to shop around before committing to purchasing all your supplies from your local office supply store. Look at warehouse clubs and online vendors as well, but make sure that any cartridges you purchase will fit your brand of copier before buying.

Paper Size: Consider how large of paper size do you need? Do you need specialized sizes?

Duplex: Duplexing means the ability to print on both sides of the paper. This is important for saving paper and money if that is important to your business.

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